Apply to cancel or vary an authorisation
If you hold a commercial evaluation authorisation, you can apply to cancel or vary your authorisation.
Cancelling a CEA
A holder of a CEA can cancel the CEA. If there are any joint CEA holders, all of them must also consent to the cancellation. In this regard, whoever is applying to cancel the CEA (the primary applicant), must upload signed consent forms for all joint CEA holders. If any joint CEA holder does not agree, we cannot cancel the CEA, but you can apply to be removed as a holder of the CEA instead.
Varying a CEA
If you are a holder of a CEA and you want to introduce or use your chemical outside of the terms of your CEA, then you need to apply to vary the terms.
- Your AICIS Business ID
- Chemical name or AACN (AICIS approved chemical name)
- AICIS authorisation number (example AUTH1234)
- Application by all holders if the CEA is jointly held
- Agents cannot submit this form on your behalf.
If some information cannot be disclosed to you as the applicant, the chemical data provider can email the confidential information to us at email@example.com.
You must also pay the application fee in AICIS Business Services before we can process your application.
If you are making a joint application
All applicants must submit their own form.
Contact us at firstname.lastname@example.org if you wish to make a joint application.
What you can apply to vary
You can apply to vary any of the CEA terms, but for each term you want to vary, you must tell us how you want to vary it and provide supporting information. For example, you can apply to:
- change the location where you are evaluating your chemical
- increase the quantity of your chemical that will be introduced under your CEA (you cannot exceed the maximum of 10 tonnes)
- extend the period of your CEA (to a maximum of 4 years in total)
Information you need to tell us to support your application
You need to tell us why you need the term(s) varied and provide any information you believe will support your application. For example, if you are applying to increase the duration of your CEA, you could attach an updated plan for the evaluation of your chemical and explain why your CEA’s duration needs to change.
Before submitting your application, you need to ensure that it contains sufficient information for us to make a decision. When considering your application, we must consider any risks or potential risks to human health or the environment associated with the proposed variation. If we are not satisfied that the risks can be managed, we cannot vary the terms.
Protection of confidential business information (CBI)
You can apply for protection of any varied specific end use or chemical identity as CBI. You can also flag other information as CBI. You need to tell us in your application if you are doing this.
After you submit your application
We aim to decide on your application within 20 working days.
You can track the status of your application in AICIS Business Services.
We will advise all CEA holders of our decision on your application.
If we approve your application
If your application is successful, we will provide you with the varied CEA.
If we don't approve your application
If we do not vary the terms of your CEA, you may ask us to reconsider our decision. You must submit a written request to the Executive Director within 20 working days of receiving our decision.
Completing the application
You do not need to sign this form.
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Download the application form and fill out the required information. Click File > Save to save as a PDF and select a location for the file.
Log into AICIS Business Services with your username and password, or create an account if you don’t have one.
Click on the ‘Other applications’ tab, then click on ‘create a new application’. From the drop down list of applications, select 'Vary the terms of an authorisation'. Next select the business contact and application contact from the drop down list.
Click on 'Authorisation look up' and enter the AUTH number (example AUTH1234) then click search. If a match is found, click on the select button to link the authorisation number to your application and then click save.
Click on the ‘Invoice’ tab, then select ‘Create Invoice’. You will need to pay before you can proceed. Payment instructions are provided.
Click on ‘Upload Form’ and upload your saved application and any supporting documents, if required.
Once the other sections are complete, click the 'Declaration' tab. Check the declaration box and click 'Submit application'.