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Welcome to the website of the Australian Industrial Chemicals Introduction Scheme (AICIS). We started on 1 July 2020. Read about us.

Record-keeping obligations for Inventory-listed chemicals

If you are importing or manufacturing a chemical that is listed on our Inventory, and you are introducing it within the terms of the listing, it’s called a listed introduction. You must keep certain records for this category.

What you must submit

All importers and manufacturers (introducers) of industrial chemicals must submit an annual declaration after the end of our registration year. Your first AICIS annual declaration is due by 30 November 2021.

Why you must keep records

You must keep certain records about your chemical introductions to confirm they are authorised as listed introductions. This also ensures you’re aware of any changes that could impact your categorisation. You must keep these records for 5 years, even after you’ve stopped introducing your chemical.

Written undertakings

If you’ve relied on information held by another person - such as a supplier or manufacturer - to categorise your chemical introduction as a listed introduction, you’ll need to keep a written undertaking from that person. It must confirm that they will provide the CAS name and CAS number (if assigned) for your chemical, if we ask for it.

You must provide this written undertaking if we ask for it.

We may ask for your records

We may ask for your records to ensure your chemical introduction is authorised as a listed introduction. In circumstances where you’ve provided a written undertaking, the person who holds the information about your chemical can give it to us directly (rather than via the introducer). If we ask for your records, you (and the person who holds the information, if applicable) must provide the records within 20 working days.

Records you must keep

This table provides information about the records you must keep for listed introductions. The type of records you must keep depends on whether you know the CAS number or the CAS name for your chemical.

Records to keep if you know the CAS number and/or CAS name for your chemical Records to keep if you DO NOT know the CAS number or CAS name for your chemical

1a. If you know the CAS number, a record of it, plus the CAS name or INCI name OR

1b. If you know the CAS name but no CAS number is assigned - a record of the CAS name

2. If the terms of the Inventory listing for your chemical include a defined scope of assessment - records to prove that you are introducing or using your chemical in accordance with that defined scope.

3. If the terms of the Inventory listing for your chemical include conditions relating to its introduction or use - records to prove you are complying with those conditions.

4. If the terms of the Inventory listing for your chemical include specific requirements to provide information to us - records to demonstrate that you are meeting those requirements.

1. The names you use to refer to your chemical and a written undertaking from the chemical identity holder that they will give us the CAS name and CAS number (if assigned), if we ask for them.

2. If the terms of the Inventory listing for your chemical include a defined scope of assessment - records to prove that you are introducing or using your chemical in accordance with that defined scope.

3. If the terms of the Inventory listing for your chemical include conditions relating to its introduction or use - records to prove you are complying with those conditions.

4. If the terms of the Inventory listing for your chemical include specific requirements to provide information to us - records to prove that you are meeting those requirements.

 

 

 

 

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