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We've updated our guidance on NICNAS to AICIS transitional arrangements.

Record keeping for exempted introductions – chemicals resulting from non-functionalised surface treatment of listed chemicals

You must keep certain records for introductions of chemicals resulting from non-functionalised surface treatment of listed chemicals, which you’ve categorised as exempted. You must provide these records within 20 working days if we ask for them.

Before you read this page’s content, make sure you’ve already read and understood:

  • why you must keep records
  • written undertakings as records (if you’ve relied on information held by another person — such as a supplier or manufacturer — to categorise your introduction)

Go to our record-keeping overview page for this information.

Records you must keep

The following table provides information about the records you must keep for introductions of chemicals resulting from non-functionalised surface treatment of listed chemicals.

The type of records you must keep depends on whether you know the Chemical Abstracts Service Registry Number (CAS number) or the proper name (CAS or IUPAC) for your chemical.

Records to keep if you know the CAS number and/or proper name for your chemical

Records to keep if you DO NOT know the proper name for your chemical

1a. If you know the CAS number – a record of it, plus the CAS name or INCI name OR

1. The names you use to refer to your chemical and a written undertaking from the supplier or manufacturer that they will provide the proper name (CAS or IUPAC) for the chemical and the CAS number (if assigned), if we ask for them

1b. If you know the proper name (CAS or IUPAC) but no CAS number is assigned – a record of the proper name

2. A written undertaking from the supplier or manufacturer that they will provide the CAS numbers and CAS names for the substrate chemical and all other industrial chemicals involved in the reaction at the surface of the substrate chemical, if we ask for them

2. The CAS numbers and CAS names for the substrate chemical and all other chemicals involved in the reaction at the surface of the substrate chemical

3. A written undertaking from the supplier or manufacturer that the introduction of your chemical is not covered by any of the provisions of section 25 of the General Rules, and that the person who holds the information will give us the records to prove this, if we ask for them

3. Records to prove your introduction is not covered by any of the provisions of section 25 of the General Rules

4. A written undertaking from the supplier or manufacturer the requirements of paragraphs 26(8)(c) and (d) of the General Rules are being met for your introduction, and that the person who holds the information will give us the records to prove this, if we ask for them

4. Records to prove that you're meeting the requirements of paragraphs 26(8)(c) and (d) of the General Rules for your introduction.  

Download the record-keeping checklist

Our record-keeping checklist indicates the type and level of information we expect to receive for each of the requirements in the table above, but it’s not meant to be an exhaustive list.

Download the checklist:

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