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Record keeping for exempted introductions – polymers of low concern (PLC)

You must keep certain records for introductions of polymers of low concern, which you’ve categorised as exempted. You must provide these records within 20 working days if we ask for them.

Before you read this page’s content, make sure you’ve already read and understood:

  • why you must keep records
  • written undertakings as records (if you’ve relied on information held by another person — such as a supplier or manufacturer — to categorise your introduction)

Go to our record-keeping overview page for this information.

Records you must keep

The type of records you must keep depends on whether you know the CAS number or the proper name (CAS, IUPAC or INCI for plant extracts under certain criteria) for your chemical. Work through the information on this page to understand your record-keeping obligations for this type of introduction.

Use our glossary if you need to check on any terminology.

Chemical identity

  • If you know the CAS number – written or electronic record of the CAS number and either the CAS name or INCI name for the chemical.
  • If you don’t know the CAS number – you must have either A or B.

    A. Written or electronic record of the CAS name or IUPAC name. An INCI name can only be used if the chemical and its name meet all 4 criteria:

    i. the chemical does not have a CAS or IUPAC name 

    ii. the chemical is a plant extract – examples are extracts of flowers, seeds, or leaves of trees, shrubs, herbs, grasses, ferns, and mosses

    iii. the name of the plant extract is an INCI name based on a proper botanical name – for example, 'Helianthus Annus Leaf/Stem Extract' is acceptable but 'Sunflower extract' is not acceptable

    iv. the plant extract cannot be chemically modified – for example, the chemical cannot be hydrolysed, acetylated or hydrogenated

    B. Written or electronic record of the names you use to refer to your chemical and a written undertaking from the supplier or manufacturer that they will give us the proper name (CAS or IUPAC) and CAS number (if assigned) if we ask for them.

Polymer criteria

If you don’t know the proper name – a written undertaking from the supplier or manufacturer confirming each of the following items. They must provide records to prove each of the following items, if we ask for them.

  • Records to prove your chemical meets our definition of a polymer. We’ll accept a GPC analysis report. 

See our definition of a polymer.

View our polymer of low concern criteria page if you need help or more information about any of the following 

  • Records to prove that your polymer:
    •  contains approved elements only; and
    •  does not contain any difluoromethylene or trifluoromethyl groups
    We’ll accept chemical identity information on the polymer constituents and a representative structural formula of your polymer.
  • Records to prove either A, B or C:

    A. The number average molecular weight (NAMW) of your polymer is greater than or equal to 10,000 g/mol and your polymer has:
    •  less than 2% (by mass) of molecules with molecular weight less than 500 g/mol; and
    •  less than 5% (by mass) of molecules with molecular weight less than 1,000 g/mol.

    We’ll accept a GPC analysis report.

    B. The NAMW of your polymer is greater than or equal to 1,000 g/mol and less than 10,000 g/mol and your polymer has:
    •  less than 10% (by mass) of molecules with molecular weight less than 500 g/mol; and
    •  less than 25% (by mass) of molecules with molecular weight less than 1,000 g/mol; and
    •  a combined (total) functional group equivalent weight (FGEW) of greater than or equal to 5,000 g/mol if the polymer includes high-concern reactive functional groups (taking into account all high concern reactive functional groups and any moderate concern functional groups included in the polymer), or a combined FGEW of greater than or equal to 1,000 g/mol if the polymer includes moderate-concern reactive functional groups and does not include high concern reactive functional groups (taking into account all moderate concern reactive functional groups included in the polymer).

    We’ll accept a GPC analysis report and associated calculations.

    C. Your polymer is a polyester manufactured solely from prescribed reactants. We’ll accept chemical identity information on the polymer constituents. 
  • Records to prove your polymer has a low cationic density. You’ll need to prove one of the following:

    • your polymer is not a cationic polymer or is not likely to become a cationic polymer in a natural aquatic environment (4<pH<9), if applicable. We’ll accept a representative structural formula of your polymer.
    • the combined (total) FGEW of cationic, or potentially cationic groups is at least 5000 g/mol. We'll accept a GPC analysis report and associated calculations.
    • your polymer is not soluble (less than 0.1 mg/L) or dispersible in water and will only be used in solid phase (for example, ion exchange beads). We’ll accept a study report and information on how the polymer will be used.
  • Records to prove your polymer is stable under the conditions in which it is used. The information we’ll accept depends on your polymer and how it will be used.
  • Records to prove your polymer does not have any known hazard classification. We’ll accept an SDS.
  • If the NAMW for the polymer is greater than or equal to 10,000 g/mol – records to prove one of the following:
    • your polymer is not introduced in a particulate form. We’ll accept an SDS or product information sheet that indicates the appearance.
    • the particle size of your polymer is greater than or equal to 10 micrometres (microns). We’ll accept an SDS or product information sheet that indicates the appearance (for example, as pellets) or a study report.
    • your polymer is not capable of absorbing its own weight in water. We’ll accept a study report (for example, a study showing that the polymer does not form a gel in water or, if it does, that the gel dissolves upon adding more water).
  • If the NAMW for the polymer is greater than 70,000 g/mol – records to prove one of the following:
    • the polymer is not aerosolised during end use. We’ll accept information on the end use of your polymer.
    • the solubility of the polymer in water is greater than or equal to 0.1 mg/L. We’ll accept a study report.

Introduction requirements

If you don’t know the proper name – a written undertaking from the supplier or manufacturer confirming each of the following items. They must provide records to prove each of the following items if we ask for them.

  • Records to prove your chemical:
    • isn’t listed in Annex III of the Rotterdam Convention or Part 1 of Annex A, B or C of the Stockholm Convention on POPs (unless it is introduced solely for use in research or analysis and the amount that you introduce in a registration year does not exceed 100kg)
    • isn’t listed on the Inventory with conditions of introduction or use that will be contravened.

    We’ll accept a signed and dated declaration that these checks took place.

How to print the checklist

Use your browser to print the record-keeping checklist content on this page by:

  1. clicking the print button at the top-right this page / or pressing Ctrl P 
  2. selecting your printer or choosing the 'Save as PDF' option.
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