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Pre-introduction report - low-risk flavour or fragrance blend

You can submit a single-pre-introduction report for the industrial chemicals in a flavour or fragrance blend that meet the criteria for ‘low-risk flavour or fragrance blends’.

This guide is designed to help you complete the pre-introduction report type in AICIS Business Services called ‘low risk ingredient of a flavour blend or a fragrance blend’.

When you shouldn't submit a pre-introduction report

Do not submit if:

  • you did not categorise your introduction – use our categorisation guide to work out the introduction category and the next steps you must take
  • your introduction is categorised as listed – meaning that your chemical is already on our Inventory and your introduction meets the regulatory obligations specified in the chemical’s ‘Inventory terms of listing’ (if there are any)

When you must submit your pre-introduction report

Submit if one of the following applies:

  • The chemical you plan to introduce is not on the Inventory and you have worked out that your introduction is in the reported category.
  • You're planning to introduce an Inventory-listed chemical outside the parameters of the defined scope of assessment and you have worked out that your introduction is in the reported category.

After you have submitted your pre-introduction report, you are legally required to keep certain records about your introduction.

How to complete your pre-introduction report

These instructions will help you complete your pre-introduction report in AICIS Business services.

What is the name of the flavour blend or fragrance blend that contains the industrial chemical to be introduced into Australia?

Usually, this will be the name the fragrance manufacturer uses. For example, if you are introducing formulated shampoo, you would enter the name of the fragrance blend that you are introducing as part of that shampoo.

Do you know the CAS name, IUPAC name or eligible INCI plant extract name of the industrial chemical(s)?

The information in the report and process differ slightly depending on whether you know this information, or whether it is held by another person (or business). 

Important! Eligible INCI plant extract name

The INCI name for an industrial chemical is an eligible INCI plant extract name if:

  • the industrial chemical is a plant extract that has not intentionally undergone any chemical processes, or treatments, to change its chemical structure and
  •  the INCI name is based on a botanical name for the relevant plant.

Examples of plant extracts 

Extracts of flowers, seeds or leaves of trees, shrubs, herbs, grasses, ferns and mosses.  

Examples of changes to the chemical structure: definition not met 

Where the chemical has been intentionally:

  • hydrolysed 
  • acetylated  
  • hydrogenated. 

Does your flavour or fragrance blend contain 2 or more chemicals that are of ‘low-risk flavour or fragrance blend introductions’? 

If your pre-introduction report is for a single chemical, answer the following questions in AICIS Business Services: 

Do you know the CAS name or IUPAC name of the industrial chemical? 

Select Yes if you know the CAS name or IUPAC name of your chemical, and then provide that name. 

Select No if you do not know the CAS or IUPAC name, but you know the eligible INCI plant extract name. You will then be prompted to enter the eligible INCI plant extract name for the chemical. 

Do you know the Chemical Abstracts Service (CAS) registry number for the industrial chemical? 

Select Yes if you know the CAS registry number for your chemical. You must enter a valid CAS number, either with or without the hyphens, or the following error message will appear “CAS registry number must be a valid CAS Number. E.g. 12-34-0 or 12340”. 

Select No if you do not know the CAS registry number. 

What is the name (or synonym) you use to refer to the industrial chemical? 

Enter names that you use to refer to the chemical. 

If your pre-introduction report is for more than one chemical and they all meet the criteria for reported introduction - low risk flavour or fragrance blend introductions, then to provide identity information about the chemicals, you must do all of the following: 

  1. complete the fields in the ‘Chemical identity’ tab for one of the chemicals (as per the process described above for a single chemical)
  2. complete the following PDF form to provide identity information for all other chemicals in the blend that are ‘low-risk flavour or fragrance blend introductions’. To view and use fillable forms, you need Adobe Reader version 5.0 or higher:  

   3. email the completed identity form to reportedintroductions@industrialchemicals.gov.au

Note: as part of future updates to AICIS Business Services, the form containing identity information will be able to be uploaded as part of your pre-introduction report. Until then, email the form to us and we will attach it to your pre-introduction report. 


Pre-introduction report - 'Related to introduction' tab 

Which scenario applies to your introduction of the industrial chemical(s) in the flavour or fragrance blend? 

Select Scenario 1 if your introduction meets the Scenario 1 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4) of the Industrial Chemicals (General) Rules 2019). 

Select Scenario 2 if your introduction meets the Scenario 2 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4A) of the Industrial Chemicals (General) Rules 2019). 

Select Both Scenarios 1 and 2 if your introduction meets both scenarios. 


Pre-introduction report – 'Declaration' tab 

Are you flagging any other information as confidential? 

If you select Yes to this question, you then need to specify the information that you are flagging for protection. In selecting yes, you are not applying for information to be treated as confidential business information (CBI). Rather, you are acknowledging that if we send you a notice that we intend to publish the flagged information (a section 113 notice under the Industrial Chemicals Act 2019), then you may apply for CBI. 

Learn more about flagging information as confidential and section 113 notices 

Final declaration 

The final item of the pre-introduction report is a declaration that (i) the requirements are being met for the introduction and (ii) the information you have given is true, correct and complete. Giving false or misleading information is a serious offence. 


What happens after you submit your pre-introduction report 

If your chemicals are on the IFRA Transparency List 

Once you've submitted your pre-introduction report, you can introduce the blend containing your chemicals. 

If your chemicals are not on the IFRA Transparency List 

Before you can introduce the blend containing your chemicals, we need certain information about those chemicals in the blend that are not on the IFRA Transparency List. These include: 

  • the CAS name, IUPAC name or an eligible INCI plant extract name of your chemical and its CAS number (if assigned)
  • any known hazard characteristics of your chemical the maximum concentration of your chemical in the blend
  • the name(s) you use to refer to the blend 

You may have already given us this information if you emailed a form to provide chemical identity information on 2 or more chemicals as part of your pre-introduction report. But if you didn’t, you need use our form to provide information about the chemicals in your flavour or fragrance blend. 

You can introduce the blend containing your chemicals as soon as you’ve submitted your pre-introduction report and we have received the completed form. 

How to submit information on chemicals that are not on the IFRA Transparency List 

See our form to 'Provide information about chemicals in a flavour or fragrance blend'.

Pre-introduction report - 'Chemical identity' tab

Select No to indicate that you do not know the CAS name or IUPAC name of the industrial chemical and that you do not know the eligible INCI plant extract name of the industrial chemical.

You must provide the name of the person or business of who you believe, on reasonable grounds would give the CAS number (if assigned), and the CAS name, IUPAC name or eligible INCI plant extract name of the chemical, if requested by the introducer, following a request from the Executive Director. You also need to indicate why you believe that the person or business that you nominate would provide this information. For example, you may hold email correspondence from the supplier or manufacturer of the chemical indicating that they would supply this information to AICIS, if requested. 


Pre-introduction report - 'Related to introduction' tab

Which scenario applies to your introduction of the industrial chemical(s) in the flavour or fragrance blend?

Select Scenario 1 if your introduction meets the Scenario 1 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4) of the Industrial Chemicals (General) Rules 2019).

Select Scenario 2 if your introduction meets the Scenario 2 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4A) of the Industrial Chemicals (General) Rules 2019).

Select Both Scenarios 1 and 2 if your introduction meets both scenarios.


Pre-introduction report – 'Declaration' tab

Are you flagging any other information as confidential? 

If you select Yes to this question, you then need to specify the information that you are flagging for protection.

In selecting Yes, you are not applying for information to be treated as confidential business information (CBI). Rather, you are acknowledging that if we send you a notice that we intend to publish the flagged information (a section 113 notice under the Industrial Chemicals Act 2019), then you may apply for CBI.

Learn more about flagging information as confidential and section 113 notices


Final declaration

The final item of the pre-introduction report is a declaration that (i) the requirements are being met for the introduction and (ii) the information you have given is true, correct and complete. Giving false or misleading information is a serious offence.


What happens after you submit your pre-introduction report

If your chemicals are on the IFRA Transparency List

Once you've submitted your pre-introduction report, you can introduce the blend containing your chemicals.

If your chemicals are not on the IFRA Transparency List

If the person who holds the identity of your chemicals hasn't already done so, they need to give us certain information about those chemicals in the blend that are not on the IFRA Transparency List. They will need to tell you when they’ve done this (we will not contact you).

You cannot introduce the blend until we have received both the pre-introduction report from you and the 'Provide information about chemicals in a flavour or fragrance blend' form from your supplier/manufacturer.

These include:

  • the CAS name, IUPAC name or an eligible INCI plant extract name of your chemical and its CAS number (if assigned)
  • any known hazard characteristics of your chemical 
  • the maximum concentration of your chemical in the blend
  • the name(s) you use to refer to the blend

How to submit information on chemicals that are not on the IFRA Transparency List

See our form to 'Provide information about chemicals in a flavour or fragrance blend'.

Ongoing obligations

Our compliance team monitors introductions to make sure they’re authorised under our laws. You must keep records about your introductions and give them to us if we ask for them. 

You must at all times ensure that any introduction is in line with the information given in your pre-introduction report. If any circumstance of your introduction changes, you must check that it can still be categorised as a reported introduction and, if so, whether you need to vary your pre-introduction report. 

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