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Pre-introduction report - low-risk flavour or fragrance blend
You can submit a single-pre-introduction report for the industrial chemicals in a flavour or fragrance blend that meet the criteria for ‘low-risk ingredient of a flavour or fragrance blend’.
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This guide is designed to help you complete the pre-introduction report type in AICIS Business Services called ‘low risk ingredient of a flavour blend or a fragrance blend’.
Before you continue, read 'Before you start with your pre-introduction report'.
When you can submit a pre-introduction report for 'low-risk ingredient of a flavour or fragrance blend'
- You're planning to introduce a chemical that is not on the Inventory and your introduction meets the criteria for 'low risk flavour or fragrance blend introductions' at step 3.2 of our categorisation guide.
- You're planning to introduce a chemical on the Inventory and both apply:
- Your introduction is outside the parameters of the 'defined scope of assessment' described on the chemical's Inventory terms of listing.
- Your introduction meets the criteria for 'low risk flavour or fragrance blend introductions' at step 3.2 of our categorisation guide.
After you have submitted your pre-introduction report, you are legally required to keep certain records about your introduction.
How to submit your pre-introduction report
Log in to AICIS Business Services and click 'View your portfolios' under the 'Pre-introduction reports (PIR)' tile. Set up a new portfolio or use an existing portfolio, then create a new pre-introduction report and select 'Low-risk ingredient of a flavour blend or a fragrance blend'.
Guidance on completing your pre-introduction report
What is the name of the flavour blend or fragrance blend that contains the industrial chemical to be introduced into Australia?
Usually, this will be the name the fragrance manufacturer uses. For example, if you are introducing formulated shampoo, you would enter the name of the fragrance blend that you are introducing as part of that shampoo.
Do you know the CAS name, IUPAC name or eligible INCI plant extract name of the industrial chemical(s)?
The information in the report and process differ slightly depending on whether you know this information, or whether it is held by another person (or business).
Important! Eligible INCI plant extract name
The INCI name for an industrial chemical is an eligible INCI plant extract name if:
- the industrial chemical is a plant extract that has not intentionally undergone any chemical processes, or treatments, to change its chemical structure and
- the INCI name is based on a botanical name for the relevant plant.
Examples of plant extracts
Extracts of flowers, seeds or leaves of trees, shrubs, herbs, grasses, ferns and mosses.
Examples of changes to the chemical structure: definition not met
Where the chemical has been intentionally:
- hydrolysed
- acetylated
- hydrogenated.
Chemical identity
Does your flavour or fragrance blend contain 2 or more chemicals that are of ‘low-risk flavour or fragrance blend introductions’?
Select Yes if more than one chemical in your blend meets the criteria for 'low-risk flavour or fragrance blend introductions'.
- Download and fill in the form - Provide information about chemicals in a flavour or fragrance blend in a PIR [PDF] [913 KB]
- Upload the completed form into your pre-introduction report and save.
Select No if only one chemical in your blend meets the criteria for 'low-risk flavour or fragrance blend introductions' and answer these questions:
Do you know the CAS name or IUPAC name of the industrial chemical?
Select Yes if you know the CAS name or IUPAC name of your chemical, and then provide that name.
Select No if you do not know the CAS or IUPAC name, but you know the eligible INCI plant extract name. You will then be prompted to enter the eligible INCI plant extract name for the chemical.
Do you know the Chemical Abstracts Service (CAS) registry number for the industrial chemical?
Select Yes if you know the CAS registry number for your chemical. You must enter a valid CAS number, either with or without the hyphens, or the following error message will appear “CAS registry number must be a valid CAS Number. E.g. 12-34-0 or 12340”.
Select No if you do not know the CAS registry number.
What is the name (or synonym) you use to refer to the industrial chemical?
Enter all names that you use to refer to the chemical, but only enter one name in each text box.
Related to introduction
Which scenario applies to your introduction of the industrial chemical(s) in the flavour or fragrance blend?
Select Scenario 1 if your introduction meets the Scenario 1 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4) of the Industrial Chemicals (General) Rules 2019).
Select Scenario 2 if your introduction meets the Scenario 2 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4A) of the Industrial Chemicals (General) Rules 2019).
Select Both Scenarios 1 and 2 if your introduction meets both scenarios.
Declaration
Are you flagging any other information as confidential?
If you select Yes to this question, you then need to specify the information that you are flagging for protection. In selecting yes, you are not applying for information to be treated as confidential business information (CBI). Rather, you are acknowledging that if we send you a notice that we intend to publish the flagged information (a section 113 notice under the Industrial Chemicals Act 2019), then you may apply for CBI.
Learn more about flagging information as confidential and section 113 notices
Final declaration
The final item of the pre-introduction report is a declaration that (i) the requirements are being met for the introduction and (ii) the information you have given is true, correct and complete. Giving false or misleading information is a serious offence.
After you submit your pre-introduction report
If your chemicals are on the IFRA Transparency List
Once you've submitted your pre-introduction report, you can introduce the blend containing your chemicals.
If your chemicals are not on the IFRA Transparency List
Before you can introduce the blend containing your chemicals, we need certain information about those chemicals in the blend that are not on the IFRA Transparency List. These include:
- the CAS name, IUPAC name or an eligible INCI plant extract name of your chemical and its CAS number (if assigned)
- any known hazard characteristics of your chemical the maximum concentration of your chemical in the blend
- the name(s) you use to refer to the blend
You may have already given us this information if you emailed a form to provide chemical identity information on 2 or more chemicals as part of your pre-introduction report. But if you didn’t, you need use our form to provide information about the chemicals in your flavour or fragrance blend.
You can introduce the blend containing your chemicals as soon as you’ve submitted your pre-introduction report and we have received the completed form.
How to submit information on chemicals that are not on the IFRA Transparency List
See our form to 'Provide information about chemicals in a flavour or fragrance blend'.
Chemical identity
Does your flavour or fragrance blend contain 2 or more chemicals that are of ‘low-risk flavour or fragrance blend introductions’?
In this question, we are referring to 2 or more chemicals that you know the identities of.
Select No to indicate that you do not know CAS names, IUPAC names or eligible INCI plant extract names for 2 or more chemicals that are low-risk flavour or fragrance blend introductions.
[Note: We are planning to improve this part of the form in an upcoming update to AICIS Business Services]
Do you know the CAS name or IUPAC name of the industrial chemical or the eligible INCI plant extract name of the industrial chemical?
Select No to indicate that you do not know the CAS name or IUPAC name of the industrial chemical and that you do not know the eligible INCI plant extract name of the industrial chemical.
You must provide the name of the person or business of who you believe, on reasonable grounds would give the CAS number (if assigned), and the CAS name, IUPAC name or eligible INCI plant extract name of the chemical, if requested by the introducer, following a request from the Executive Director. You also need to indicate why you believe that the person or business that you nominate would provide this information. For example, you may hold email correspondence from the supplier or manufacturer of the chemical indicating that they would supply this information to AICIS, if requested.
Related to introduction
Which scenario applies to your introduction of the industrial chemical(s) in the flavour or fragrance blend?
Select Scenario 1 if your introduction meets the Scenario 1 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4) of the Industrial Chemicals (General) Rules 2019).
Select Scenario 2 if your introduction meets the Scenario 2 requirements in step 3.2 of the Categorisation Guide (and as set out in Section 27(4A) of the Industrial Chemicals (General) Rules 2019).
Select Both Scenarios 1 and 2 if your introduction meets both scenarios.
Declaration
Are you flagging any other information as confidential?
If you select Yes to this question, you then need to specify the information that you are flagging for protection.
In selecting Yes, you are not applying for information to be treated as confidential business information (CBI). Rather, you are acknowledging that if we send you a notice that we intend to publish the flagged information (a section 113 notice under the Industrial Chemicals Act 2019), then you may apply for CBI.
Learn more about flagging information as confidential and section 113 notices
Final declaration
The final item of the pre-introduction report is a declaration that (i) the requirements are being met for the introduction and (ii) the information you have given is true, correct and complete. Giving false or misleading information is a serious offence.
After you submit your pre-introduction report
If your chemicals are on the IFRA Transparency List
Once you've submitted your pre-introduction report, you can introduce the blend containing your chemicals.
If your chemicals are not on the IFRA Transparency List
If the person who holds the identity of your chemicals hasn't already done so, they need to give us certain information about those chemicals in the blend that are not on the IFRA Transparency List. They will need to tell you when they’ve done this (we will not contact you).
You cannot introduce the blend until we have received both the pre-introduction report from you and the 'Provide information about chemicals in a flavour or fragrance blend' form from your supplier/manufacturer.
These include:
- the CAS name, IUPAC name or an eligible INCI plant extract name of your chemical and its CAS number (if assigned)
- any known hazard characteristics of your chemical
- the maximum concentration of your chemical in the blend
- the name(s) you use to refer to the blend
How to submit information on chemicals that are not on the IFRA Transparency List
See our form to 'Provide information about chemicals in a flavour or fragrance blend'.
Ongoing obligations
Our compliance team monitors introductions to make sure they’re authorised under our laws. You must keep records about your introductions and give them to us if we ask for them.
You must at all times ensure that any introduction is in line with the information given in your pre-introduction report. If any circumstance of your introduction changes, you must check that it can still be categorised as a reported introduction and, if so, whether you need to vary your pre-introduction report.
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